Terms of Use

Overview

These Terms of Service (‘Terms’) govern your access to and use of all products and services operated by Nerd Enterprises, Inc. (‘Nerd Enterprises’, ‘we’, ‘us’, or ‘our’), including:

  • Clean Books — AI-native accounting software (books.nerdenterprises.com)
  • Clean 1099s — 1099 information gathering and filing tool
  • The Nerd Enterprises website and any other tools, applications, or services we operate now or in the future


By creating an account or using any Nerd Enterprises product, you agree to these Terms. If you do not agree, do not use our services.

Where specific products have additional terms, those are called out in dedicated sections below.

  1. Our Products


1.1 Clean Books

Clean Books is a web-based accounting application that allows small businesses and accounting professionals to manage financial records, transactions, bank feeds, reports, documents, and related accounting functions. Clean Books is available under three subscription tiers:

  • Clean — designed for individual small business owners
  • Cleaner — designed for accounting professionals managing multiple clients
  • Cleanest — our most comprehensive tier for established accounting firms


Features available at each tier are described on our pricing page at books.nerdenterprises.com.

1.2 Clean 1099s

Clean 1099s is a tool for collecting W-9 information from vendors and contractors and preparing 1099 tax forms. It is designed to simplify the annual 1099 filing process for small businesses and accounting professionals.

1.3 Future Products

Nerd Enterprises may introduce additional products under the Clean by Nerd Enterprises brand family. Such products will be governed by these Terms unless separate terms are provided.

  1. Accounts


2.1 Eligibility

You must be at least 18 years old and legally authorized to enter into contracts in your jurisdiction to use our products. By creating an account, you represent that you meet these requirements.

2.2 Account Responsibility

You are responsible for:

  • Maintaining the confidentiality of your login credentials
  • All activity that occurs under your account
  • Notifying us immediately of any unauthorized account access at hello@nerdenterprises.com


We are not liable for losses resulting from unauthorized account access due to your failure to maintain credential security.

2.3 Accurate Information

You agree to provide accurate and current information when creating your account and to update it as needed. Accounts with false or misleading information may be terminated.

  1. Subscriptions and Billing


3.1 Subscription Fees

Clean Books is a subscription service billed monthly or annually depending on your selected plan. Clean 1099s pricing is as described on its product page. We reserve the right to change pricing with at least 30 days advance notice to existing subscribers.

3.2 Billing

Subscription fees are billed through Stripe. By subscribing, you authorize Nerd Enterprises to charge your payment method on a recurring basis. All fees are in US dollars unless otherwise stated.

3.3 Free Trial

We may offer free trial periods for new accounts. At the end of a trial period, your account will automatically convert to a paid subscription unless you cancel before the trial ends.

3.4 Cancellation

You may cancel your subscription at any time through your account settings. Upon cancellation:

  • Your account remains active through the end of the current billing period
  • No refunds are issued for unused portions of a billing period
  • Your data is retained for 30 days after account expiration, then deleted


3.5 Refunds

We do not offer refunds except where required by law. If you believe you’ve been charged in error, contact us at billing@nerdenterprises.com within 30 days.

3.6 Discount Codes and Promotions

Discount codes are single-use, non-transferable, and subject to any terms stated at the time of issuance. We reserve the right to modify or discontinue promotions at any time.

3.7 Affiliate Program

We may operate an affiliate program allowing third parties to earn commissions by referring customers to our products. Affiliate terms are governed by a separate affiliate agreement provided upon enrollment.

  1. Acceptable Use


4.1 Permitted Use

Our products are licensed for lawful purposes including accounting, financial record-keeping, tax preparation, and related business functions.

4.2 Prohibited Use

You may not use any Nerd Enterprises product to:

  • Violate any applicable law or regulation
  • Store or process data related to illegal activities
  • Engage in money laundering, tax fraud, or financial crimes
  • Provide false or fraudulent information for 1099 filing purposes
  • Attempt to gain unauthorized access to our systems or other users’ data
  • Reverse engineer, decompile, or attempt to extract source code from our applications
  • Resell or sublicense access to our products without written authorization
  • Use our services in ways that could damage, disable, or impair their operation
  • Scrape or systematically extract data from our applications


4.3 Accounting Professionals

Accounting professionals using Cleaner or Cleanest tiers to manage client accounts are responsible for ensuring their use of our products complies with applicable professional standards, licensing requirements, and regulations in their jurisdiction.

  1. Your Data


5.1 Ownership

You own your data. All financial records, tax information, documents, transactions, and other content you create or import in our products belong to you. We do not claim any ownership rights over your data.

5.2 License to Operate the Service

By using our products, you grant Nerd Enterprises, Inc. a limited, non-exclusive license to store, process, and display your data solely as necessary to provide the service to you.

5.3 Data Export

You may export your data at any time using the export features within our applications. We support standard formats including CSV for financial data.

5.4 Accuracy

You are solely responsible for the accuracy, legality, and appropriateness of any data you enter into our products. We are not responsible for errors in your financial records or tax filings resulting from inaccurate data you provide.

  1. Tax Filing (Clean 1099s)


Clean 1099s assists in the preparation and collection of information required for 1099 tax filings. Important limitations:

  • Clean 1099s is a tool, not a tax preparation service. We do not provide tax advice.
  • You are responsible for verifying the accuracy of all information before filing
  • You are responsible for meeting IRS deadlines and compliance requirements
  • We are not responsible for penalties, interest, or other consequences resulting from inaccurate filings or missed deadlines


We recommend consulting a qualified tax professional for guidance on your specific tax obligations.

  1. Bank Feeds and Third-Party Integrations (Clean Books)


Clean Books integrates with Plaid to provide bank feed functionality. Your use of bank feeds is subject to:

  • These Terms of Service
  • Plaid’s End User Privacy Policy (https://plaid.com/legal/#end-user-privacy-policy)
  • The terms of service of your financial institution


We are not responsible for the availability, accuracy, or security of data provided by Plaid or your financial institutions.

  1. AI Features


Clean Books incorporates AI-powered features through the Claude API (Anthropic, PBC). These features are tools to assist with accounting tasks and are not a substitute for professional accounting judgment.

AI-generated suggestions, categorizations, or outputs may contain errors. You are responsible for reviewing and verifying all AI-assisted outputs before relying on them for financial or business decisions. Nerd Enterprises is not liable for decisions made based on AI-generated outputs.

  1. Intellectual Property


9.1 Our IP

Our products, their interfaces, features, software, and content (excluding your data) are owned by Nerd Enterprises, Inc. and protected by intellectual property laws. The Clean Books name, Clean 1099s name, Clean by Nerd Enterprises brand, and associated logos and marks are trademarks of Nerd Enterprises, Inc.

You may not copy, modify, distribute, or create derivative works based on our products without our written permission.

9.2 Feedback

If you provide feedback, suggestions, or ideas about our products, you grant us a royalty-free, perpetual license to use that feedback in any way, including incorporating it into our products, without any obligation to you.

  1. Disclaimer of Warranties

OUR PRODUCTS ARE PROVIDED ‘AS IS’ AND ‘AS AVAILABLE’ WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED. NERD ENTERPRISES, INC. DOES NOT WARRANT THAT OUR SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE.

We are not a licensed accounting firm, CPA, financial advisor, or tax professional. Nothing in our products constitutes professional accounting, financial, tax, or legal advice. You should consult qualified professionals for such advice.

  1. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NERD ENTERPRISES, INC. SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFITS, DATA LOSS, BUSINESS INTERRUPTION, OR TAX PENALTIES, ARISING FROM YOUR USE OF OUR PRODUCTS.

OUR TOTAL LIABILITY TO YOU FOR ANY CLAIM ARISING FROM THESE TERMS OR YOUR USE OF OUR PRODUCTS SHALL NOT EXCEED THE AMOUNT YOU PAID US IN THE 12 MONTHS PRECEDING THE CLAIM.

  1. Indemnification

You agree to indemnify and hold harmless Nerd Enterprises, Inc. and its officers, employees, and agents from any claims, damages, liabilities, or expenses (including reasonable attorney fees) arising from:

  • Your use of our products in violation of these Terms
  • Your violation of any applicable law or third-party right
  • Any data you enter, import, or store in our products
  • Any tax filing prepared using Clean 1099s based on information you provided

  1. Termination


13.1 By You

You may terminate your account at any time by canceling your subscription through your account settings.

13.2 By Us

We may suspend or terminate your account if:

  • You violate these Terms
  • We are required to do so by law
  • Your account is used for fraudulent or illegal purposes
  • We discontinue the service (with at least 30 days advance notice)


Upon termination for cause, we are not obligated to refund any fees.

  1. Modifications to the Service and Terms

We reserve the right to modify, suspend, or discontinue any part of our products at any time. We will provide reasonable notice of significant changes.

We may update these Terms from time to time. Material changes will be communicated via email and/or in-app notification. Your continued use of our products after a Terms update constitutes acceptance.

  1. Governing Law and Disputes

These Terms are governed by the laws of the State of California, without regard to conflict of law provisions.

Any dispute arising from these Terms or your use of our products shall first be attempted to be resolved through good-faith negotiation. If negotiation fails, disputes shall be resolved through binding arbitration in Los Angeles County, California, under the rules of JAMS, except that either party may seek injunctive relief in court for intellectual property claims.

  1. General
  • Entire Agreement: These Terms, together with our Privacy Policy, constitute the entire agreement between you and Nerd Enterprises, Inc. regarding our products
  • Severability: If any provision of these Terms is found unenforceable, the remaining provisions remain in effect
  • No Waiver: Our failure to enforce any provision of these Terms does not constitute a waiver of our right to enforce it in the future
  • Assignment: You may not assign your rights under these Terms without our written consent. We may assign our rights without restriction

  1. Contact


Questions about these Terms? Contact us:

Nerd Enterprises, Inc.
8605 Santa Monica Blvd Suite #16266
West Hollywood, CA 90069

Email: hello@nerdenterprises.com
Website: nerdenterprises.com