How I am Using Asana to Keep Track of Everything

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I’ve started playing with Asana over the past few weeks. Whenever I want to test an app like this, I find it is best to test in on real live data. I learned that you can forward your e-mails to Asana, so I started doing that. Then I started organizing the tasks, and projects within Asana. Once I had some data in there, everything started to take shape.

Now that I’ve been using Asana to keep track of everything for a couple of weeks, I have some interesting insights to show you in the video for this post.

The thing that draws me into Asana, now is that the interface is nice and clean. It seems minimal, until you start digging in. Then you start to discover, that neatly tucked away, are the very robust features, that you’re looking for in a collaborative project management application.

Asana lets you create teams, projects, tasks, and sub-tasks. Then you can use tags to further organize and cross reference information you’re tracking across all projects. This is where it gets interesting, and this is why I am using Asana to keep track of everything.

The search feature in Asana is huge. Anything you can imagine searching by, you can search by. If you start typing in the search, based on a keyword, Asana will begin suggesting results, including tags and projects that match your search. Then you can hit Advanced Search, to get really specific about what you’re looking for. As you’ll see in the video, I set up a search that organizes all of my tasks by project. Then I bookmarked that search in my chrome browser, to save it.

I’m using Asana to keep track of everything, because Asana makes it easy to do that. One of my rules of organization is that if I am looking for something, it needs to be found in less than 30 seconds. If I can’t find what I am looking for in 30 seconds or less, then it’s not organized, and it needs to be moved, labeled, or tagged, so it can be found in 30 seconds or less.


8 Replies to “How I am Using Asana to Keep Track of Everything”

    1. Thanks Karen. You can probably find a lot more like this in their documentation. This is where I learned that you can format your descriptions and comments. Easiest way to do THAT though? Write it up in (eg) Google doc, format it, then copy and paste it. It might seem like extra work, but it really isn’t.

    1. I’ll make this video free for a while. Perhaps you’ll find you want to sign up to access the plethora of other content that I offer for $25/month.

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