Asana Tasks by Project

One of the most frequent complaints I hear from people about their project management applications, is the inability to easily see all of the tasks that are not yet completed, across all projects.

Asana has two ways, in which you can customize your view.

One is through the drop downs that you see within the current view itself.

The other is in the search.

Use the search, in this case. Then you can access the dialogue that lets you control a lot of the details of what you see.

Set up your search to view all incomplete tasks and conversations.

Run that search.

Then use the sort drop down to sort by project.

You’ll see that Asana actually groups it by project, which gives you a really nice layout of all incomplete tasks across all projects.


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How I am Using Asana to Keep Track of Everything

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I’ve started playing with Asana over the past few weeks. Whenever I want to test an app like this, I find it is best to test in on real live data. I learned that you can forward your e-mails to Asana, so I started doing that. Then I started organizing the tasks, and projects within Asana. Once I had some data in there, everything started to take shape.

Now that I’ve been using Asana to keep track of everything for a couple of weeks, I have some interesting insights to show you in the video for this post.

The thing that draws me into Asana, now is that the interface is nice and clean. It seems minimal, until you start digging in. Then you start to discover, that neatly tucked away, are the very robust features, that you’re looking for in a collaborative project management application.

Asana lets you create teams, projects, tasks, and sub-tasks. Then you can use tags to further organize and cross reference information you’re tracking across all projects. This is where it gets interesting, and this is why I am using Asana to keep track of everything.

The search feature in Asana is huge. Anything you can imagine searching by, you can search by. If you start typing in the search, based on a keyword, Asana will begin suggesting results, including tags and projects that match your search. Then you can hit Advanced Search, to get really specific about what you’re looking for. As you’ll see in the video, I set up a search that organizes all of my tasks by project. Then I bookmarked that search in my chrome browser, to save it.

I’m using Asana to keep track of everything, because Asana makes it easy to do that. One of my rules of organization is that if I am looking for something, it needs to be found in less than 30 seconds. If I can’t find what I am looking for in 30 seconds or less, then it’s not organized, and it needs to be moved, labeled, or tagged, so it can be found in 30 seconds or less.