Sage One – Lesson 2 – The Expense Cycle

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There are essentially two places to go, to create expenses in Sage One.

You can click right on the expense menu, where you can create a bill, a credit note, or a “Quick Entry.”

The other place, where you can create expenses in Sage One, is the plus sign.

From there you can choose other payment, or vendor payment.

If you choose vendor payment, this is only for paying a vendor on account. In other words, you cannot actually create an expense from there. You can only create a payment, to go against accounts payable, where you would either apply it to a bill, or leave it on account.

If you choose other payment, you can create an expense. This is where you would go to (eg) record a debit card payment, or a check that you wrote.

Of course if you record a payment, and create an expense, then you’ve completed the expense cycle. The only part, where it gets more complicated than that, is when you enter a bill first.

Any time you are recording an expense, you are debiting that expense account. I am hoping to get you familiar with how the forms you are entering break down in terms of debit and credit. The video for this lesson will walk you through the various forms that are involved with creating expenses in Sage One, and where the debits and credit are.

In the end, of course, we’ll run the Balance Sheet, and Profit and Loss, so you can see the impact.


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